Job Title: Executive Officer

Reports to: Executive Director

Duty Station: Headquarters Kampala

Salary Scale: NFA 4

Terms of Employment: Three (3) year contract (Renewable)

The National Forestry Authority (NFA) is a government agency established under the National Forestry and Tree Planting Act, 2003, responsible for sustainable development and management of Central Forest Reserves (CFRs) and provision of technical support to stakeholders in the forestry sub-sector.

NFA’s Vision: A world-class, global leader in sustainable forest management.

NFA’s Mission: To sustainably manage and develop the country’s Central Forest Reserves and provide quality forestry products and services for the socio-economic development of Uganda.

Job Summary: The Executive Officer will provide professional and administrative support to the Executive Director and the Board of Directors for effective performance.

Duties and Responsibilities:

• Receive documents and prepare briefs for meetings, trips, events, and other related activities for the Executive Director and Board.
• Follow up on actions in the ED’s office in line with plans and decisions.
• Ensure timely preparation of reports, briefs, speeches, and talking points on various issues.
• Undertake research on assigned matters and prepare summaries for the Executive Director’s attention.
• Manage the Executive Director’s diary and related logistics.
• Act as a liaison officer with external stakeholders, responding to inquiries, queries, and complaints.
• Support the ED in organizing, arranging, and coordinating Board and Management meetings.
• Coordinate domestic and international travels for the Executive Director and Board.
• Budget and monitor expenditure in ED’s office in line with financial and operational guidelines.
• Review intelligence information and generate reports for the ED.
• Prepare quarterly work plans and timely performance reports for the Executive Director.
• Perform any other official duties as assigned by the supervisor.

Qualifications, Work Experience, and Interpersonal Attributes/Competences:

• Honors Bachelor’s degree in Secretarial, Office Management, Public Administration, Business Administration (Management option), or Law from a recognized institution.
• Minimum of three (3) years working experience in office administration as Executive Assistant/Personal Assistant to an Executive Officer in a reputable organization.
• Planning, organizing, and coordinating skills.
• Records and information management.
• Confidentiality.
• Excellent multitasking abilities.
• Professionalism, integrity, and honesty.
• Teamwork abilities and cheerful personality.
• Good customer care and time management.
• Excellent written and verbal communication.
• Effective problem-solving and decision-making.
• Ethics and integrity.
• Concern for quality and standards.
• Accountability.

Job Application Procedure: Interested candidates who meet the requirements should submit their applications, certified copies of academic certificates, transcripts, and curriculum vitae to the address below not later than close of business on 22nd March 2024 or send soft copies to recruit@nfa.go.ug.

Applications should be addressed to: The Executive Director National Forestry Authority Plot 10/20 Spring Road, Bugolobi P.O. Box 70863, Kampala-Uganda Tel: 0312 – 264035/6; 0414-360400

Only shortlisted candidates will be contacted. Any form of lobbying will lead to automatic disqualification. NFA is an equal opportunity employer, and women are encouraged to apply.