Description
JOB DETAILS:
JOB DESCRIPTION:
Plan and monitor the implementation of the PAU Procurement & Disposal function to ensure compliance with the PPDA Act and Regulations.

Roles and Responsibilities

• Review Departmental procurement plans and consolidate procurable items into the annual corporate Procurement and Disposal plan
• Engage stakeholders at various stages until the corporate procurement plan is finally approved by the Accounting Officer and submitted to relevant authorities

• Examine the developed corporate procurement plan and make sure it is well aligned with the corporate budget and the Departmental work plans
• Prepare responses to external stakeholders and Regulatory Authorities / Agencies for the Accounting Officer.

• Conduct sensitization workshops for both internal and external stakeholders
• Provide technical advice and guidance to staff on procurement issues and the Accounting Officer.

• Participate in procurement Professional engagements and represent PAU on matters regarding the procurement and Disposal function.

• Document all contributions to the national procurement law review.
• Research on best practice, regulatory frameworks & procedures and provide technical guidance to all procurement and Disposal stakeholders.
• Monitor all procurements and disposals to ensure compliance with the corporate procurement and disposal plan.

• Conduct regular audit trail checks on completed and on-going procurements and Disposals.
• Prepare and submit Procurement and disposal reports to PPDA.

• Evaluate and document the performance of the procurement plan and provide weekly, monthly, quarterly procurement performance reports to the Director Finance and Corporate Services.
• Prepare a PAU Disposal Plan and submit to the Accounting Officer.
• Follow up to ensure all macro procurements are being approved by Contracts Committee, Accounting Officer and implemented as per PAU and PPDA procedures.

• Supervise the preparation of prequalification bidding documents, follow through their approval by Contracts Committee, and issue to prospective bidders be moved to supervisor’s profile.
• Plan, monitor and implement the disposal of PAU goods to ensure compliance with the PPDA Act.
• Plan and coordinate the prequalification exercise and monitor the implementation of the established List of service providers.
• Verify and approve all procurement evaluation reports and payments for invoices and forward them to relevant offices for further processing
• Plan and budget for resource requirements in the Department and monitor the usage to ensure efficiency
• Develop and monitor a Department Work plan and develop performance agreements with all the staff under supervision
• Monitor staff performance and provide guidance and periodic feedback for performance improvement.
• Assess the training and development needs of staff under supervision and recommend appropriate interventions.
• Provide coaching and mentoring support to staff under supervision.
• Initiate and implement activities/programs intended to create and harness teamwork in the business Unit
• Implement succession planning and any other staff-related programs as introduced and approved in the organization.
• Undertake any other assignments as may be directed from time to time

BASIC QUALIFICATIONS:

• Bachelor’s Degree in either Procurement, Logistics and Supply Chain Management, Business Administration (Procurement), or Business Computing (Procurement).
• Masters of Procurement and Logistics, Supply Chain, or any Master’s Degree in a business-related course
• Full Professional qualification in Procurement or Supply Chain Management such as CIPS or NEVI with valid Membership (MCIPS) certificate.
• Valid membership certificate for Certified Procurement Practitioner (CPP) from Institute of Procurement Professionals of Uganda (IPPU).

ADDED ADVANTAGE:
REQUIRED EXPERIENCE:

• Seven (7) years of relevant work experience, in handling procurements, including three (3) years at supervisory level

Skills and Competencies

• Excellent Leadership Skills.
• Strong Analytical and Report Writing Skills.
• Very good Interpersonal Skills.
• Stakeholder Management and Networking Skills.
• Strong Negotiation Skills
• Report Writing Skills.
• Conceptual and Analytical Skills.
Applying Instructions
The PAU will ONLY consider online applications submitted through its website. Interested persons are invited to visit the PAU website: www.pau.go.ug and go to the link “OPPORTUNITIES-CAREERS-APPLY HERE” to view details and apply for the available opportunities.

APPLICATION DEADLINE:

All applications should reach the PAU’s website www.pau.go.ug

NOTE:

ONLY online applications will be considered. Applications submitted by e-mail or hand delivered will not be accepted.

Applicants are required to scan and attach only CERTIFIED copies of ALL the required academic documents like, Degrees, Transcripts, Diplomas, A-level, and O-level certificates.
Academic documents for the successful candidates will be vetted and background checks conducted before they are considered for appointment into the Authority.
Only short listed and successful candidates will be contacted, and any form of lobbying will lead to automatic disqualification.
All appointments shall be subject to a probationary period of not more than six months and subsequent confirmation in service will be based on satisfactory performance of the individual.
Please forward any enquires regarding this advert to recruitment@pau.go.ugor call telephone number +256 313231600.
“The PAU is an equal opportunity employer and does not charge any money to any applicant for employment in its Service”