Job Opportunity: Procurement Assistant at The AIDS Support Organization (TASO Uganda)

Organization: The AIDS Support Organization (TASO) Uganda

Type: Full-Time
Industry: Nonprofit and NGO
Category: Transportation & Logistics
Deadline: Thursday, May 16, 2024
Duty Station: Kampala, East Africa

About TASO Uganda:

The AIDS Support Organization (TASO) Uganda is a leading nonprofit organization dedicated to combating HIV/AIDS and providing support to affected communities across Uganda.

Job Summary:

We are seeking a diligent and detail-oriented Procurement Assistant to join our team. The Procurement Assistant will play a vital role in ensuring the smooth execution of procurement tasks, managing documentation, and processing supplier invoices.

Key Outputs:

• Accurate tracking of purchase orders (LPOs) and delivery timelines.
• Timely processing of procurement requests.
• Documentation management to ensure traceability and safety.
• Identification of sources of supply and solicitation of bids/quotations.
• Verification and processing of supplier invoices.
• Conducting due diligence assessments on suppliers.

Duties and Responsibilities:

• Track LPOs issued to suppliers and ensure timely delivery.
• Verify procurement requests and assist in tender openings and evaluations.
• Liaise with user departments for specifications, budgeting, and market intelligence.
• Review specifications and terms of service for completeness.
• Assist in assessing the suitability of procured goods and services.
• Manage the invoice process and track payment status.
• Prepare reports on items for disposal.
• Initiate LPOs in the Navision Dynamics Module.

Person Specification:

Minimum Academic Qualifications:

• Bachelor’s degree in Procurement and Supply Chain Management or equivalent.
• Professional membership in Institute of Procurement Professionals of Uganda (IPPU)/Chartered Institute of Procurement and Supply (CIPS) is an added advantage.

Minimum Experience and Exposure:

• At least 3 years in procurement management, preferably in a donor-funded organization.

Special Knowledge:

• Familiarity with procurement laws, policies, and regulations, including the PPDA.
• Experience in procurement planning and performance tracking in donor-funded settings.

Key Skills:

• Interpersonal, communication, and negotiation skills.
• Proficiency in Microsoft Office applications.
• Problem-solving ability and attention to detail.

Work Hours: 8

Experience: 36 Months

Level of Education: Bachelor’s Degree

Application Procedure:

Interested and qualified candidates who meet the above requirements are invited to apply by following these steps:

1. Fill out the TASO Online Job Application Form available at the website
2. Scan and save all relevant documents (resume, academic certificates, testimonials, and three referees’ contacts) as one document labeled with the candidate’s full name.
3. Forward the online application along with the relevant credentials through the provided link.
4. Please note that only applications received online will be considered.