Job Listing: Finance & Grants Officer

Vacancy Title: Finance & Grants Officer
[ Type: FULL TIME , Industry: Media , Category: Accounting & Finance ]

Organization: TRAC FM International

Deadline: Thursday, May 16, 2024
Duty Station: Within Uganda, Kampala, East Africa

Summary:
TRAC FM International engages radio listeners across Africa in meaningful public debates on matters concerning their relationship with government, public services, and the private sector. Utilizing basic mobile phones, interactive radio talk-shows, and innovative online software, TRAC FM reaches even the most remote and excluded citizens. Data from radio-poll results and additional statistics are used to structure, represent, and amplify people’s voices during radio debates and for strategic advocacy campaigns.

Objective of Role:
The Finance & Grants Officer will manage finance, administration, and grants for TRAC FM. They will handle project accounting and financial reporting efficiently, ensuring financial management support meets operational needs and objectives. Additionally, they will manage key administrative tasks and documentation for TRAC FM’s administration.

Reporting:
The Finance & Grants Officer reports to the Executive Director of TRAC FM International and works under the supervision of TRAC FM’s Chief Operations Officer (COO).

Responsibilities:
Policies:

• Maintain and enhance the Financial and Accounting Policies and Procedures Manual to ensure compliance.

Financial Reporting:

• Final financial reporting on all TRAC FM projects.
• Share monthly and quarterly finance reports with management.
• Write annual financial reports using data from Bkper accounting software.

Financial Management and Accounting:

• Facilitate financial planning, budgeting, and compliance processes.
• Review and execute all cash and bank account transactions weekly.
• Review cost allocation to activities/sub-grantees/projects, flagging any budget deviations.
• Manage cash flow and accuracy of monthly cash and bank reconciliation reports.
• Manage petty cash and fixed assets.

Payroll Management:

• Prepare monthly payroll, including statutory and non-statutory deductions.
• Ensure payroll information is up-to-date in the company’s system and reconcile with bank statements and employee payslips.

Compliance and Taxation:

• Review and file monthly PAYE returns, NSSF returns, and Withholding tax.
• Handle annual returns with NGO Board, Registrar of Companies, and other stakeholders.
• Ensure rigorous compliance with all donor financial reporting requirements and tax obligations.

Administration and Documentation:

• Ensure key administrative documents are readily available.
• Act as the primary financial liaison with donors and partners.
• Ensure full financial access to the TRAC FM Uganda account.

Qualifications:

• Recognized professional qualification such as ACCA or CPA.
• Advanced spreadsheet user, particularly Excel and Google Sheets.
• Proficiency in Bkper online accounting software.
• Attention to detail and extensive knowledge of international financial regulations.
• Proactive approach and ability to work independently in a multicultural environment.

Education Requirement: No Requirements
Job Experience: No Requirements
Work Hours: 8

Job Application Procedure:
To apply, submit an updated CV and a cover letter outlining suitability for the role, including three references (one being the most recent supervisor), to info@tracfm.org by May 12th, 2024. Please ensure all documents are in PDF format and the email subject line includes the position title, formatted as: [Applicant Name] – [Job Title as per the TORs]. Applications not adhering to these instructions will not be considered.