Job Opportunity: Administrative Officer (2 Positions)

Company: War Child Canada (WCC)

Type: FULL TIME

Industry: Nonprofit and NGO

Category: Admin & Office

Deadline: Monday, May 13, 2024

Duty Station: Within Uganda, Uganda, East Africa

Summary: War Child Canada (WCC) is a globally recognized charity organization dedicated to aiding children and communities impacted by war. With a vision to “Accelerate Peace by Disrupting the Cycle of Violence” and a mission to “Drive Generational Change For The Hardest Hit By Investing In The Power Of Local Communities”, WCC operates across various countries, including Uganda.

Position Title: Administrative Officer

Number of Positions: 2

Position Grade: G0-G2

Duty Station: Isingiro & Arua

Contract Terms: 12 months

Reporting to: Regional Coordinator

Key Relationships: Logistics & Security Manager, Human Resource Manager, Senior Manager- Finance & Administration

Position Summary: The Administrative Officer will play a crucial role in ensuring a positive working environment within War Child Canada’s Uganda country/Regional office. This role involves providing excellent client service in areas such as Procurement, Logistics, Fleet Management, Storage, Equipment, Security, and General Office Administration.

Major Roles and Responsibilities:

• Implementation of WCC’s Human Resource, Administrative, and Logistics systems and procedures at the country/regional/field level.
• Ensure adherence to WCC’s policies and national labor laws in all processes and procedures.
• Prepare and submit periodic and monthly reports as needed.
• Procurement and Logistics: Organize procurement based on authorized PRFs, ensure quality control, and oversee infrastructure requirements.
• Fleet Management: Supervise vehicle fleet operations, including scheduling, allocation, maintenance, and safety.
• Storage: Manage stock and documentation for all offices in the region.
• Equipment: Maintain and update the master assets register and ensure compliance with WCC policy guidelines.
• Security: Monitor security information, participate in security meetings, and ensure dissemination of security information.
• Supervisory Responsibilities: Line manage Drivers and guards in the region.
• General Administration: Contribute to high-performing department and organization initiatives, manage correspondence, arrange travel, and support recruitment and training processes.

Knowledge, Skills, and Experience:

• A Degree in Procurement & Supply Chain Management or Procurement & Logistics Management.
• Professional course in CIPS at least Level 4 is an added advantage.
• Minimum 2-4 years’ experience in an INGO setup, preferably in an emergency context.
• Ability to work under pressure, meet deadlines, and work effectively in a team.
• Strong reporting skills and good interpersonal skills.

Work Hours: 8 hours per day

Level of Education: Bachelor’s Degree

Experience in Months: 24

Job Application Procedure: Interested applicants should send a curriculum vitae and an accompanying cover letter as one document electronically to jobs_uganda@warchild.ca. Please ensure the subject heading of your application email is ‘Administrative Officer – [insert your name]’. War Child Canada is committed to providing a respectful work environment, and final candidates will undergo vetting in accordance with War Child Canada’s Child Safeguarding Policy. For more information about War Child Canada, visit www.warchild.ca. While all applicants will be acknowledged, only shortlisted candidates will be contacted. Deadline for submission is May 13, 2024, 4:00 PM EAT.