Job Opportunity: Administration & Records Manager at Marie Stopes Uganda (MSU)

About Marie Stopes Uganda (MSU)

Marie Stopes Uganda is dedicated to providing high-quality healthcare services with a focus on reproductive health. As an organization committed to empowering women and men to make informed choices about their reproductive health, MSU is seeking a dynamic and organized individual to join our team as an Administration & Records Manager.

Position: Administration & Records Manager

• Type: Full-time
• Industry: Health Care
• Category: Management

Responsibilities:

As the Administration & Records Manager, you will report directly to the Director of Human Resources and Administration. Your responsibilities will include, but are not limited to:

• Providing leadership to a team offering administrative support.
• Ensuring smooth office operations including office equipment, stationery provision, and office cleanliness.
• Managing logistical arrangements for international visitors and local staff traveling out of Uganda.
• Overseeing assets management processes, including acquisition, tagging, and disposal.
• Managing records from creation to destruction and ensuring compliance with contracts.
• Facilitating international travel logistics for visitors and staff.
• Managing office security and safety measures.
• Petty cash management ensuring compliance with procedures and timely reporting.

Requirements:

• Bachelor’s Degree in Business Administration or related discipline.
• Data and records management skills.
• Team player with people management skills.
• Strong communication, negotiation, and problem-solving skills.
• Good project management and organizational skills.
• Proficiency in adapting to new technology and IT systems.
• Knowledge of current legislation regarding records management.
• Ability to work efficiently, prioritize tasks, and meet deadlines.

Personal Attributes:

• Initiative and innovation in problem-solving.
• Effective communication and responsiveness to changing priorities.
• Commitment to learning and development.
• Drive, motivation, and accountability.
• Embracing change and working collaboratively as part of a team.

Application Procedure:

Interested candidates are invited to submit their cover letter, CV, and academic documents as one PDF document. Please include the job title in the subject line and send your application to jobs@mariestopes.or.ug. The deadline for applications is May 10th, 2024.

Join Our Team:

At Marie Stopes Uganda, we value individuals who are mission-driven, client-centered, accountable, and courageous. If you are passionate about reproductive health and committed to making a positive impact, we encourage you to apply and become part of our dedicated team.

Deadline for Application: May 10, 2024